Email Signature Generator

How to create your email signature

1. Fill in your details — name, title, company, phone, email and website. Leave any field empty to hide it.
2. Add a photo or logo by pasting a link to an image that is already online (your website, LinkedIn or company CDN).
3. Choose a template and your brand color. The preview updates as you type.
4. Press Copy signature and paste it into your email app’s signature settings.

How to add the signature to your email app

Gmail

Click the gear icon → See all settings → General → Signature → Create new. Paste with Ctrl+V (Cmd+V on Mac), scroll down and click Save changes.

Outlook (new Outlook and Outlook on the web)

Go to Settings → Accounts → Signatures, create a new signature, paste it into the editor and save. Choose it as the default for new messages and replies.

Apple Mail

Mail → Settings → Signatures, click +, then paste. Untick “Always match my default message font” so your formatting is kept.

Why images need a link

Email apps don’t store images inside signatures reliably — many strip embedded images or show them as attachments. That’s why photos and logos must be hosted online and referenced by URL. Use a small image (around 200 px wide, under 100 KB) so emails load quickly.

Email signature best practices

• Keep it to 4–6 lines. Name, title, company and one or two ways to reach you are enough.
• Use one brand color and standard fonts (Arial, Helvetica) that look the same everywhere.
• Don’t make the whole signature a single image — it may be blocked and isn’t clickable.
• Add links to the one or two social profiles that matter for your work.
• Check that it looks good on a phone, where most emails are read.

Your details are saved in this browser so you can come back and tweak the signature later.

Frequently asked questions